How to create a PDF, creating a PDF, PDF Instructions

PDF documents are quickly becoming the file format of choice for the graphic arts industry. The advantages of using this format are growing on a daily basis. For example, there are a growing number of commercial printers now offering discounts to customers supplying PDF files. PDF documents create more efficient workflows making it possible for commercial printers to pass the savings along to the customers.

HOW TO CREATE YOUR OWN PDF FILE

The First Step is to purchase Acrobat Distiller from Adobe. This software can be purchased for a very reasonable price and will lead to discounts at many printers. Action Printing (www.actionprinting.com) gives a substantial discount for each job set up in PDF form. Once Acrobat Distiller is installed, the proper set-up is required. Use the quick instruction links on the left for easy to follow directions on how to set-up your Acrobat Distiller. *Note-You will only need to do this step the first time you make a PDF.

The Next Step is to convert your existing document (Quark, PageMaker, ect) into a PDF via your Acrobat Distiller. Chose your application, version, and platform by using the links to the left.

The Final Step - send your properly created PDF files to your printer. There is no need to include fonts, images, or native files - they're all included! You can be sure that your job will be completed more quickly and efficiently, and many times, at a cheaper cost.

Advantages Of Using PDF Files:

Commercial Printer Discounts- There are a growing number of commercial printers now offering discounts to customers supplying PDF files. PDF documents create more efficient workflows making it possible for commercial printers to pass the savings along to the customers, in some cases the savings can be very significant.

The Software to View PDF Files is Freeware- An enormous advantage of PDF files is that they can be retrieved, viewed and printed with freeware called Adobe Acrobat Reader. It can be installed on every network PC for free and people outside your organization can download it for free from the Internet. This is a major benefit of our system because it allows you to share documents easily with anyone inside and outside your organization with no additional expenses.

PDF files are Compatible Across Multiple Platforms- A PDF format represents a document independently of the hardware, operating system and application software used to create the original PDF file. It was designed to create transferable documents that can be shared across multiple computer platforms. Cross platform acceptability is another reason PDF the document format of choice to use over a network, the Internet or an intranet.

PDF Files Meet Legal Document Requirements- For an electronic document to be admissible in a court of law, it must be created in a file format that cannot be altered without leaving an electronic footprint. A PDF file is a "read only" document that cannot be altered without leaving an electronic footprint, and meets all legal requirements in a court of law. Furthermore, the PDF format is practical and economical by allowing the documents to be stored on a company's server. This eliminates the need for additional hardware except for additional hard drive space)

Compression of a PDF File is Substantial- A typed 81/2x11 letter is approximately 1,000 kilobytes in size when scanned into the system, but compresses to 28-33 kilobytes when converted into a PDF document. An electronic document converted into the PDF format compresses to approximately 25% of its original size. For example, a 20 kilobyte word processing document is compressed to under 5 kilobytes. This size reduction allows the PDF document to open quickly at the workstation and makes it ideal for use on a network/Internet/intranet.

PDF Files will Pass the Test of Time- The PDF format was originally developed by Adobe for the U.S. Federal Government to store its legacy files. Today, the U.S. Federal Government is still the largest user of PDF technology. In 2000, the U.S. Federal Courts adopted the PDF file as their electronic document format. Many individuals have encountered the PDF format when downloading electronic tax forms from the IRS. This widespread governmental use of the PDF format for archiving and sharing documentation virtually guarantees that the PDF file will remain as a long-term format standard.

Looking for a high-quality, low-cost printer?

Action Printing - Specializing in high-quality printing of publications, magazines, catalogs, directories, and books.
Call to order 1-800-472-0337 or visit them online at www.actionprinting.com

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